Public Notice of Request for Proposal/Quotes (RFP/RFQ)
Please click the links below to open full RFP or RFQ’s
Notice: Second Budget Hearing Public Notice
In preparation for the 2027 Tribal Government Budget for Tribal Membership and Staff
Date: November 8, 2026
Time: 9:00 a.m. pst
Location: Community Center – 338 Wallace Avenue, Coos Bay, Oregon 97420
Zoom link option available in the Citizen Portal, please login to access: https://ctclusi.org/citizen-portal/
Request for Quotations (RFQ) – HVAC Preventive Maintenance and Repair Services
The Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians (“CTCLUSI” or “Tribes”) is requesting quotations from qualified HVAC contractors to provide scheduled preventive maintenance, inspection, diagnostic, repair, emergency response, and related HVAC services for CTCLUSI properties identified in Attachment A – Property Locations.
CTCLUSI facilities may include administrative offices, medical/healthcare facilities, residential properties, warehouses, community facilities, and other Tribal properties.
The objective of this RFQ is to establish a service agreement with a qualified contractor capable of maintaining CTCLUSI HVAC equipment in safe, reliable, efficient, and serviceable conditions while providing timely repair and emergency-response services when required.
The Contractor shall perform scheduled preventive maintenance services at the frequencies specified in Attachment B – Preventive Maintenance Schedule, in accordance with equipment manufacturer recommendations, applicable codes and regulations, and generally accepted HVAC industry standards and best practices.
Attachment C – HVAC Service, Maintenance Type, by Location identifies the types of HVAC systems and equipment currently installed at each CTCLUSI facility. The Contractor shall tailor preventive maintenance activities to the specific equipment type, operating requirements, and conditions at each location.
Questions or requests for clarification regarding this RFQ shall be submitted in writing by email to procurement@ctclusi.org no later than November 13th, 2026, at 3 PM Pacific Time.
Quotations shall be submitted no later than:
November 30th 2026
3 PM Pacific Time
Submission Method: procurement@ctclusi.org
Quotations received after the stated deadline may be rejected in accordance with CTCLUSI procurement requirements.
Contract will start in January 2027.
Read full RFQ here: https://ctclusi.org/wp-content/uploads/2026/10/RFQ-Hvac-2026.pdf
Public Notice – Tribal Government Budget Approval Process
The Budget Committee is currently engaged in the review of the Tribal Government First Draft General Fund Budgets for Fiscal Year 2027. Budget Summaries are available for review and comment by the General Membership and may be accessed through the Tribal Member portal on the CTCLUSI website or by selecting the “Public Notices – 28 Day Comment Period” tab on main page at www.ctclusi.org.
All Tribal Government programs have submitted their First Draft General Fund Budgets, which are now under comprehensive review by the Budget Committee. This process ensures careful evaluation and alignment with the Tribe’s financial priorities and strategic goals.
The 28-day comment period for CTCLUSI Tribal Members is from September 11th through October 8th, 2026.
Any comments please submit at https://laserfiche.ctclusi.org/Forms/FY27-Budget-Comments
An auto-dialer phone call and text message are scheduled to go out on 9/11/26 and 10/2/26. If you do not receive a text or a phone call, please reach out to Enrollment at (541)888-9577.
Members are encouraged to watch the Tribe’s website for information regarding the next Budget Hearing. Once the date and time have been established, the hearing will be posted on the Tribal website and in all Tribal Government office locations. This hearing will provide an opportunity for the General Membership to participate and share comments.
The next steps in the budget process are the Tribal Government programs will have the opportunity to modify draft budgets. Final drafts will go to Tribal Council for approval. This is set for Tribal Council Meeting on 12/13/26, per budget code 7-10-8.
Login to the Citizen Portal to review First Draft General Fund Budgets for Fiscal Year 2027 and visit the Finance tab (bottom of Citizen Portal page) https://ctclusi.org/financedepartmentprivate/