TRIBAL PLANNING DEPARTMENT

Tribal Planning looks at where we currently stand, where we want to go and the best course for us to get there.

Supporting economic development and job growth

The Tribal Planning Department works to support economic development and job growth within our Tribal jurisdiction through development, implementation, and management of the Tribe’s five and ten-year strategic plans, assisting in the management of the Tribe’s master planning; including general planning, capital improvement planning, and land use planning.

Planning provides Tribal Members the opportunity to weigh in on critical issues impacting their future and the future of their ancestral land.

Tribal Planning looks at where we currently stand, where we want to go and the best course for us to get there. 

Tribal planning is open, inclusive and is intended to provide Tribal members, as well as other Tribal departments or stakeholders, input into the development of the best plan for reaching the Tribes desired outcome.

Desired outcomes include:

  • Facility and Strategic Plans
  • Maximum Tribal Member consultation and input
  • The integration of cultural values into planning outcomes

Tribal Members login for more information 

TRIBAL PLANNING PROGRAMS

Coos Head Area Master Plan (CHAMP)

After being taken by the U.S. more than 140 years ago and developed into a military facility, Coos Head is once again under local CTCLUSI ownership and management. However, throughout the years of military occupation, certain areas of the property became contaminated. The cleanup process took 12 years to complete, and now the Coos Head is no longer a brownfield. The potential for this property is vast for the Tribes, leaving nothing but an opportunity for growth and development.

The planning staff has directed the consulting team, led by Cogan Owens Greene, to consider both the Bal’diyaka Plan and the Integrated Resources Management Plan for Coos Head as a basis for the Coos Head Area Master Plan (CHAMP). The concepts show a tremendous opportunity for a cultural interpretive and retreat center at Coos Head that showcases CTCLUSI culture and traditions. Chief Warren Brainard says, “We foresee an environmentally sensitive redevelopment of Coos Head as a benefit not only for Tribal members but also for the greater Charleston and Coos Bay area economy.”

In 2018, the CHAMP has been finalized and was adopted by Tribal Council on August 12, 2018. Currently, Tribe’s and Coos County’s Planning Department are working on adopting a new 1) Recreational Employment Lands (REL) Zone within the County’s Land Use Ordinance as well as 2) updating the County’s Comprehensive Plan to match the recommended development standards of CHAMP. Once these plans have been reviewed and addressed, the process of implementation will take place in the county level through the Planning Commission then to the County Commissioners for final approval.

Emergency Preparedness Program

The Emergency Preparedness Program works with other Tribal Departments - particularly the Tribal Police Department - to develop Emergency Preparedness capacity. Emergency preparedness planning has included emphasizing the need for preparedness at the individual and household levels; newsletter articles; a Pre-Disaster Mitigation Plan developed in cooperation with the Federal Emergency Management Agency (FEMA); and an Emergency Communications Plan and a Comprehensive Emergency Response Plan (being developed in cooperation with the Oregon Emergency Management Agency.)

In addition to preparedness at the individual and household levels, integration and interoperability with the emergency response networks within the Tribes' area is being emphasized during the development of emergency preparedness

Basic Emergency Preparedness

Create a Family Disaster Plan
Meet with your family.

  • Discuss the types of disasters that could occur
  • Explain how to prepare and respond
  • Discuss what to do if advised to evacuate
  • Discuss what to do with pets - Red Cross does not allow pets in their shelters
  • Practice whatever you have discussed

Plan how your family will stay in contact if separated by a disaster.

Pick two meeting places:
1. A location a safe distance from your home in case of fire
2. A place outside your neighborhood in case you cannot return home

Choose an out of state friend or relative as a “check-in contact” for everyone to call

Complete these steps.

  • Post emergency numbers by every phone
  • Show responsible family members how and when to shut off the water, gas and electricity at main switches
  • Install a smoke detector on every level of your home. Test monthly and change the batteries at least twice a year
  • Learn first aid and CPR
  • Meet with your neighbors and plan how you could work together after a disaster
  • Make plans for child care in case parents cannot get home
  • Consider how you could help neighbors who have special needs, such as elderly or disabled persons

Individual/Family Disaster Supply Kits

WATER-A normally active person requires a minimum of 2 quarts of water per day. A hot environment or intensely stressful activities can double that amount. Nursing mothers, children, and ill people will need more. Store at least 1 gallon of water per person per day in plastic bottles such as soft drink bottles. DO NOT use plastic milk cartons or glass containers that will break.

FOOD-Store at least a 3 day supply of non-perishable food per person. Food should require no refrigeration, preparation or cooking and little or no water. If you need to heat food, pack a can of sterno. Food items should be compact and lightweight. Suggestions include: *Ready to eat canned meat, fruits and vegetables, canned juices, milk and soup; staples like sugar, salt and pepper

  • High energy foods; peanut butter, jelly, crackers, granola bars, trail mix
  • Vitamins
  • Food for infants, elderly persons, or those on special diets, if appropriate
  • Comfort/stress food; cookies, hard candy, sweetened cereals, lollipops, instant coffee, tea bags
  • Prepackaged foods such as MREs
  • Non-electric can opener
  • Keep a 72 hour emergency preparedness kit in your car
  • Keep a 72 hour emergency preparedness kit in your home
  • Consider keeping a kit near your desk at work

FIRST AID KIT-You should assemble a standard first aid kit for your home, for each individual 72-hour disaster preparedness kit, and for each vehicle. These can be put together at home or purchased.

TOOLS and SUPPLIES-Flashlight and extra batteries, battery-operated radio and extra batteries, shut off wrench for household gas and water, pliers, sanitation and personal hygiene supplies, small sewing kit, fire extinguisher, whistle, paper and pencil

CLOTHING and BEDDING-Include at least one complete change of clothing and footwear per person, sturdy shoes or work boots, rain gear/thermal underwear, blankets and/or sleeping bag, hat and gloves, sunglasses

PERSONAL VEHICLE-Gas tank full, toolbox (which includes tow cable and jumper cables), extra oil and anti-freeze, emergency flares and distress flag/signal, flashlight and extra batteries, portable radio with extra batteries, traction devices, a bag of sand and shovel, windshield scraper and brush, first aid kit with necessary prescriptions, blanket or sleeping bag, bottled water, canned fruit/nuts and non-electric can opener.

SPECIAL ITEMS-Remember family members with special needs such as infants and elderly or disabled persons. Pack their kits accordingly. Include diapers and formula, or prescription medications. Keep important documents in a waterproof container. These documents might include insurance policies, contracts, deeds, stocks and bonds, wills, passports, social security cards, immunization records, bank account, and credit card numbers, company contracts, an inventory of household goods, birth, marriage, and death certificates, important telephone numbers, and copies of prescriptions. Have traveler’s checks, cash, and change on hand. Extra medication, spare eyeglasses, and anything else you think you might need.

This is your personal preparedness kit. Customize it to meet your individual needs. Don’t forget to plan for your pets, too!

Review kit contents every three to six months and update as needed. Rotate water, food, and medical supplies. Update important papers and emergency contact numbers.

For further information and for other information on special Emergency Preparedness topics, log onto these websites:

Red Cross website address: Red Cross
the FEMA website address FEMA

Geographic Information System (GIS)

A Geographic Information System (GIS) is a powerful combination of mapping and database analysis utilized throughout government and industry.
The Confederated Tribes GIS provides mapping and database capability within the entire Tribal Enterprise.

The Confederated Tribes utilize industry-standard ArcGIS software (ESRI) and Trimble GPS to provide database and mapping support for natural resources conservation and management, cultural resources access and protection, realty and transportation services, emergency preparedness planning, demographic and market analysis, economic development, and integrated resource management planning.

Hollering Place

Hanisiich Village - Story Map

The Hollering Place Background

  • From time immemorial, the Hollering Place (Hanisiich) was a historical Coos Tribal village site on the banks of the river Coos, Oregon. It was the first European Settlement and became a busy commercial location based on the thriving logging industry in the area. Empire City was a thriving port community and the first county seat of Coos County, Oregon. When the county seat eventually relocated to the City of Coquille, Empire City or simply Empire, as it is now known, was reduced to just a struggling unincorporated part of the City of Coos Bay. However, by 1998, a citizen-led effort to restore Empire began. In response, the City of Coos Bay Urban Renewal Agency bought the Hollering Place, and in 2008, the Hollering Place Master Plan was developed and adopted to help guide development.
  • The Confederated Tribes, an integral part of this community, sought to work with the City of Coos Bay to restore the Hollering Place site and, by extension, Empire.
  • In 2014, CTCLUSI responded to a RFQ (Request for Quotation) to develop the Hollering Place
  • In March of 2018, CTCLUSI and the City signed a DDA (Disposition and Development Agreement) to collaborate on the redevelopment of The Hollering Place as a way to honor the past and provide economic and environmental benefits for the future generations of the area. The DDA Obligates the Agency to sell the Hollering Place property to the Tribes for the Tribes to build a destination-caliber resort with a cultural heritage museum and promenade from bluff-top to the beach after Tribes have completed specific due diligence items and obtained third-party financing, among other matters.

Proposed Development

Upper Lot
1). Cultural Building (4250 sq. ft.)
2) Hardscaping (12,000 sq. ft.)
3) Planted Area-allowance (6,000 sq. ft.)
4) Parking (11 spaces)
5). Vacation houses(2)
6) Sewer Pump Station (120 sq. ft.)
7). Stepped interpretive pedestrian access to Mill St.

Lower lot
1). Seawall (220 LF)
2). Vacation Rental Cabins (10x) (total: 3500 sq. ft.) (each 350 sq. ft.)
3). Hardscaping Lower lot (55,250 sq. ft)
4). Retail/Residential Buildings (6,720 sq. ft)
5). Dining Restaurant (48 seats) (6720 sq. ft.)
6). Event Building (1,750 sq. ft.)
7). Public Restroom (300 sq. ft.)
8). Enclosed Storage (300 sq. ft.)
9). Parking (62 spaces)
10). Interpretive landscape planting enhancement including stormwater filtration and raised walkways over a water feature (18,900 sq. ft.)
11). Waterfront trail

Long-Range Transportation Plan

Purpose The purpose of the Long-Range Transportation Plan (LRTP) is to demonstrate a tribe’s transportation needs and to fulfill Tribal goals by developing strategies to meet these needs. These strategies should address future land use, economic development, traffic demand, public safety, and health and social needs. The time horizon for long-range transportation planning should be 20 years to match state transportation planning horizons.

Realty & Land Use

The Realty & Land Use staff of the Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians (“Tribe”) support the Tribe in all capacities pertaining to acquisition, management, and disposal of fee-owned and trust lands. Related activities include realty actions in support of fee-into-trust (“FTT”) conveyances, reservation proclamation, encroachment control, environmental coordination, land use planning, construction, road building, and economic development.

Tribal Realty & Land Use staff provide expert assistance to help ensure the Tribe has all the property interests required to support a project and to help ensure the Tribe can legally utilize its real property resources to further the Tribe’s goals and requirements.

Transportation

The bulk of the federal funding received to develop the Confederated Tribes transportation infrastructure comes from the Tribal Transportation Program (TTP) previously referred to as the Indian Reservation Roads (IRR) Program. Congress changed the name to the TTP on November 7th of 2016. The TTP program funding is provided in the Surface Transportation Assistance Act.

The TTP program is jointly administered through a Memorandum of Agreement between the Federal Highway Administration’s (FHWA) Federal Lands Highway Program (FLHP) and the Bureau of Indian Affairs (BIA). The TTP Regulations are found in the Federal Register, 25 C.F.R. 170 (Final Rule of November 7, 2016), which provides the framework for participation in the TTP Program.

The Confederated Tribes’ receive a “Tribal Share” of construction funding through their participation in the TTP. The Tribal Share is determined, in significant part, by the Relative Need Distribution Formula (RNDF) which utilizes the Road Inventory Field Data System (RIFDS) database to evaluate a tribe’s needs. The RIFDS road inventory database is updated annually, and the LRTP and the Tribal Transportation Improvement Program (TTIP) documents are required attachments. Table 5 in Chapter 4 lists out the Tribes inventory of tribal transportation facilities that are eligible for assistance under the TTP.

A TTIP is a financially constrained prioritized list of the Tribes projects needing funding and along with LRTP and Priority Lists are adopted through formal Tribal Government action. The BIA Area Offices collect and combine the TTIPs into Control Schedules which are then developed into TIP by the BIA Division of Transportation for each State where Indian reservation roads exist. An approved TIP is included in the State Transportation Improvement Program (STIP) and is the official document which authorizes obligation of Highway Trust Funds for TTP construction projects.

Activities eligible for transportation planning funding under the TTP include, but are not limited to, the following:

  • Planning activities for other modes of transportation such as mass transit, air, etc., and intermodal connections.
  • Development of rural addressing and street maps. Researching right-of-way records for transportation planning purposes.
  • National Tribal Transportation Facility Inventory (NTTFI) and/or bridge inventory
  • Measurement of traffic
  • Analysis of transportation needs based on current and proposed land use
  • Trip generation studies
  • Calculation of road/intersection capacities
  • Development and application of management systems
  • Development/updating of Tribal long-term transportation plans
  • Project priority analysis
  • Development/updating of TIP
  • Special transportation studies
  • Bicycle paths
  • Pedestrian walkways
  • Access to other facilities (i.e., airports, waterways, rail stations, bus terminals, regional refuse station, recreational facilities)
  • Scenic area pullouts, rest areas, and parking
  • Transit planning
  • Development of maintenance maps
  • BIA functional classification of roads

Transportation Goals

  • Promote a safe and efficient Tribal transportation system responsive to the needs of the Tribe and community
  • A Tribal transportation system that supports and fosters economic development
  • A Tribal transportation program that provides for increased opportunities for Tribal Members
  • An expanded Tribal Government capacity to plan, develop and manage transportation systems and facilities
  • Improve connectivity across multiple modes including vehicular, transit, bicycle, and pedestrian

Transit

The Tribes’ transit services are guided by the Coordinated Transit Plan (“Plan”) adopted by the Tribes in 2015. The Tribal Transit program is designed to meet the needs of the Tribal community but also most certainly benefits the overall community as well. The Tribes’ program provides their members better access to health care, recreation, education, employment, public services and social services. But the Tribes continue to support the local service providers that provide transit service to the entire region. The Tribes live in the same communities identified as underserved and those same communities at risk of losing services.

The following objectives were identified by the Tribes in their Coordinated Transit Plan. 

A well-coordinated and accessible system that supports the elderly, disabled and low income. 

A service based on successful collaboration with other local transit systems, local government entities and the State of Oregon.

The Tribes’ Tribal Transit Program is focused more heavily on coordination and less on development of large transit infrastructure. The transit program supports the many other government programs the Tribes operate to include drug, alcohol and tobacco prevention, senior activities and cultural events.

STATEWIDE TRANSPORTATION IMPROVEMENT FUND (STIF)

House Bill 2017, Keep Oregon Moving, was signed into law following the 2017 Oregon legislative session. The bill provided funding for public transportation services via a payroll tax of one-tenth of one percent on wages paid to employees. The requirements of the STIF formula funds are specified in Oregon Administrative Rules (OAR) Chapter 732, Divisions 40 and 42.

The Oregon Department of Revenue began assessing the tax July 1, 2018. 90 percent of these revenues are to be distributed by formula to Qualified Entities. A Qualified Entity is defined as; “A county in which no part of a Mass Transit District or Transportation District exists, a Mass Transit District, a Transportation District or an Indian Tribe.”

The Agency has updated the Formula Fund allocation estimate which forecasts the funding that is likely to be available to Qualified Entities each fiscal year of the funding period. There is little historic data to drive the calculation; as more data are collected, the forecast will become more accurate. The Agency will only distribute the revenue it receives, which may be more or less than this estimate, up to the Qualified Entity’s approved STIF Plan funding limit. If STIF revenues exceed STIF Plan approved funding, the Agency will not disburse those funds until a new STIF Plan is approved. Forecasts for the STIF allocation incorporate the previous year’s payroll tax shares. The 2021-23 allocation will use 2019 payroll shares data and the October 2020 STIF forecast, found on the STIF webpage linked here: https://www.oregon.gov/odot/RPTD/Pages/STIF.aspx

Qualified Entities are also permitted to carry funds forward, whether planned or unplanned. A Qualified Entity may wish to carry funds forward:

  • to maintain an operating reserve for STIF Projects;
  • to save for a large or multi-phased capital Project; or
  • if revenues received exceeded actual expenditures.

PLAN

The STIF is intended to expand and improve public transportation services for current and future transit users. A STIF Plan serves as the application for STIF formula funding. STIF may be used for public transportation purposes that support the effective planning, deployment, operation, and administration of public transportation programs including, but not limited to, the following:

  • Creation of new systems and services with origins, destinations, or stops in Oregon;
  • Maintenance or continuation of systems and services in certain circumstances; and
  • Planning for and development of a Local Plan or future STIF Plan to improve public transportation service.

Qualified Entities are required to coordinate with Public Transportation Service Providers in their area of responsibility to develop a sub-allocation method and estimates as a starting point for local decision-making. This planning level forecast provides a revenue estimate to assist Qualified Entities in developing STIF Plans. A Public Transportation Service Provider means a Qualified Entity or a city, county, Special District, Intergovernmental Entity or any other political subdivision or municipal or Public Corporation that provides Public Transportation Services.

The STIF Plan is the mechanism for accessing STIF funds. A Qualified Entity will submit a STIF Plan to the Agency using a STIF Plan application provided by the Agency. The Agency will review the submittal for completeness and facilitate a review of the STIF Plan by the PTAC and the Commission.

Under the Formula Fund program, STIF Plans may be submitted only with the approval of the Qualified Entity’s Governing Body. STIF Plans must be signed by a person with the authority to enter into legally binding agreements on behalf of the Qualified Entity. A charter or resolution typically specifies who has authority to enter into legally binding agreements.

Upon Commission approval, the submitted STIF Plan will function in lieu of a grant agreement between the Qualified Entity and the Agency. Therefore, by submitting the STIF Plan, the Qualified Entity is committing to adhere to the applicable OARs and deliver the Projects specified in the STIF Plan.

Qualified Entities are encouraged to provide the STIF Plan to their legal counsel for review prior to submittal to the Agency. Qualified Entities are also encouraged to work with their Agency regional transit coordinator as they develop their STIF Plan in order to identify and address potential issues early in the development process. Qualified Entities may wish to schedule a pre-application review meeting with their regional transit coordinator in advance of the STIF Plan submittal deadline.

ADVISORY COMMITTEE

The Qualified Entity’s Advisory Committee is a very important part of the STIF Plan development process and helps to ensure transparency and accountability at the local level. The Qualified Entity is required to appoint an Advisory Committee comprised of members who are knowledgeable about the public transportation needs of residents or employees located within or traveling to/from the Transportation District, Mass Transit District, or county. Members must represent diverse interests, perspectives, geography, and the population demographics of the area.

STIF Committee Members

  • Debbie Bossley – Tribal Council Chair – Elder - Tribal Member
  • Vicki Faciane – Director of Health & Family Services – Elder - Tribal Member
  • Jeffrey Stump –  Director of Planning
  • Teresa Spangler – Director of Guest Services – Elder - Tribal Member
  • Kathy Perkins – Transportation Coordinator – Tribal Member

CURRENT PROJECTS


2021 Cat. E Bus                                                                                                       $87,000


CAT-E, 2021 Chassis. Based on current estimate.


Florence to Eugene                                                                                              $40,000


The Florence to Eugene intercity transit service proposed by the Lane Council of Governments (LCOG) with support from the Confederated Tribes, Lane Transit District (LTD) and the City of Florence in the 2019-21 biennium has experienced some level of success since its inception. Over the final 6 months of 2020, the service averaged over 285 riders per month despite the challenges stemming from the COVD 19 pandemic.

The Confederated Tribes 19-21 STIF plan included the project at a funding level of $20,000 per year. Also, the Confederated Tribes provided the bus currently used by LCOG for the route. LCOG anticipates utilizing the entire amount of 19-21 funding and LCOG has requested the same amount for the 21-23 biennium. LCOG has also successfully applied for additional grants and are purchasing another bus. It’s fair to say that their Link Lane service has been a successful undertaking for LCOG. It is the first intercity transit service they have provided.


Coos Bay to Florence                                                                                             $36,000


The Coos Bay to Florence intercity transit service provided by the Coos County Area Transit (CCAT) has also seen a degree of success. The route has experienced 650 riders since it began in July 2020. Again, despite the COVID 19 pandemic. The Confederated Tribes supported the service at a funding level of $10,000 per year in the 19-21 biennium. CCAT has also successfully applied for other grants and are experienced with the management of such grants. CCAT has requested funding for the 21-23 biennium at a level of $18,000 per year.


Transit Hub Design                                                                                                 $19,800


Contract for development of a preliminary design and estimate for a Transit Hub in Florence, Oregon.


Planning & Coordination                                                                                        $7,200


The Confederated Tribes will seek to develop a park and ride capital improvement project in Florence, Oregon. A park and ride transit hub in Florence would support all other projects that the Tribes are advocating for in the region to include the Florence to Eugene route, the Coos Bay to Florence route and the Curry County Coast Express. The Tribes will coordinate with the Lane Council of Governments and the City of Florence. The Tribes will seek to find a suitable location, develop a preliminary design and a planning estimate to inform the project for the 23-25 biennium. The total request reflects a level of effort over the biennium of 160 hours at a rate of $45 per hour.


Contingency                                                                                                             $10,000


Considering the uncertainty surrounding the COVID 19 epidemic, the Confederated Tribes anticipate some additional equipment costs associated with our busses. Calculated at 5% of total. 

TRIBAL PLANNING STAFF

Garrett Gray

Interim Director

541-888-1302 (Main)
ggray@ctclusi.org
1245 Fulton Avenue
Coos Bay, Oregon 97420

Kathy Perkins

Transportation Coordinator

541-888-9577 (Main)
kperkins@ctclusi.org
1245 Fulton Avenue
Coos Bay, Oregon 97420

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